Labor Relations Coordinator
Job Posted: 9 October, 2020
Company: The Sierra Club
Closing Date: 5 December, 2020
Location: Washington, DC preferred, some flexibility on location.


Department: Human Resources Department

Reports To: Deputy Director, Labor Relations

About the Sierra Club: The Sierra Club is the largest and oldest environmental organization in the country. Our mission is to practice and promote the responsible use of the earth's ecosystems and resources; educate and enlist humanity to protect and restore the quality of the natural and human environment; and, to use all lawful means to carry out these objectives. Sierra Club is comprised of a national entity and a network of local chapters that support our grassroots engagement. With 800+ staff, 64 chapters, 4,000 volunteer leaders and a reach to nearly 4 million people we're at the forefront of climate change activism.

We are also proud to be a unionized employer - with two labor unions representing more than half of our employees. Sierra Employee Alliance, UAW Local 2103 (SEA) represents all non-managerial / supervisory staff employees at the Oakland headquarters. Progressive Workers Union (PWU) represents all non-managerial / non- supervisory National Field staff employees and a second unit consisting of all non-managerial / non-supervisory Chapter staff employees.

About the Role: Reporting to the Deputy HR Director, Labor Relations, the Labor Relations Coordinator is a member of the HR Labor Relations & Training Team, responsible for supporting the Labor Relations Deputy HR Director and Labor Relations Partner with bridging the gap between our HR labor relations functions and our HR employee relations and systems related functions.

The Labor Relations Coordinator performs tasks such as: meeting coordination and scheduling; labor relations calendar management; tracking and managing grievance and other complaint files and records; note-taking during bargaining negotiations and other union-management meetings; assisting with union contract administration and compliance; and communicating between union leaders and management.

Duties will normally require access to and maintenance of confidential information that is used to contribute significantly to the development of management positions with respect to employer-employee relations and/or labor relations.

Job Activities:

1. Executive Support: Provide administrative support for the Deputy HR Director, Labor Relations. Maintains and coordinates their calendar for maximum efficiency and time management. Main responsibilities include overseeing meeting schedules, meeting logistics, agendas and documents, travel arrangements, drafting correspondence, and managing daily schedules. (approx. 25%)

2. Labor Relations Support: Provide support to the Deputy HR Director, Labor Relations and the HR Department in establishing a cooperative labor relations environment consistent with the mission, values and objectives of the Sierra Club (approx. 40%)

Schedule and coordinate the details of all labor relations meetings; including labor-management committee meetings, union employee relations meetings, grievance meetings, internal and other labor related meetings; with responsibilities to include: 

  • Scheduling of all applicable internal, preparatory and formal meetings
  • Attending meetings as note taker
  • Communicating out on meeting deliverables
  • Tracks and stores grievance and other complaint documents and correspondence, including maintenance of HR department’s grievance tracking system and labor relations matter files and folders
  • Provide support for bargaining negotiations and internal bargaining preparation meetings including: creating and managing doodle polls and cross coordinating schedules, booking rooms, communicating with bargaining team members, and other logistical support 
  • Provide support leading up to and during collective-bargaining agreement negotiations as assigned. Such support includes, but is not limited to, assisting with the preparation of proposals and management positions, coordinating with other HR team members to help ensure management’s ability to comply with bargaining proposals, assistance with management feedback gathering and analysis in preparation for negotiations, assistance with research and document preparation, and note-taking during negotiations
  • Provide labor support in implementation and administration of the organization’s collective bargaining agreements
  • Develops a strong command of multiple collective-bargaining agreements and MOUs covering PWU and SEA bargaining units to assist with the appropriate implementation, interpretation and administration of these and other labor-management agreements

3. Compliance and Training: Provide administrative support to training programs and initiatives that help maintain compliance with employment and labor laws (approx. 25%) 

  • Monitor, support, track and report on organizational compliance with labor contracts and MOUs
  • Assist in administration, and coordination of trainings related to the organization’s collective bargaining agreements, management skills in a unionized environment, harassment, discrimination and other HR related management and employee trainings

4. Miscellaneous Duties as assigned: (approx. 10%)

  • Support other departmental priority projects, including high level, non-administrative special projects
  • Assist with project coordination, as appropriate

What you’ll need: 

  • Prior experience providing administrative and executive support 
  • Bachelor’s degree or relevant work experience
  • Excellent organizational skills, attention to detail and accuracy 
  • Ability to handle confidential and sensitive employment information
  • Strong verbal and written communication skills

Desired Knowledge and Skills:

  • Fluency in diversity, inclusion, and racial equity concepts and practices
  • Passion for Sierra Club’s mission and vision
  • Familiarity with Google Suite including Gmail, Google Docs, Google Spreadsheets and Microsoft Office 
  • Experience working in a labor environment and with labor contracts through formal education or work history in HR or related field

The salary range for this position is $59,500 - $61,500

Sierra Club employees enjoy a comprehensive benefits program including medical, dental, vision, life insurance, flexible spending accounts, employee assistance program, short and long term disability insurance. A 401(k) Plan is available to save for retirement with a match and a generous employer contribution that increases with service time. Vacation, holiday and leave of absence policies prioritize work-life balance for Sierra Club staff.

This is a category 6 non-exempt and non-represented, confidential position. Some travel is required for this position.

Sierra Club is a 501(c)(4) non-profit organization. Sierra Club employees are not eligible to participate in the Federal Public Service Loan Forgiveness (PSLF) Program.

Sierra Club values the expertise and talents of foreign nationals. Sierra Club sponsors both nonimmigrant and immigrant visas when certain criteria are met, based on immigration laws and organizational needs. Such sponsorship is at the discretion of the Department Head and Sierra Club Human Resources in consultation with the employee’s manager. The Sierra Club cannot guarantee the approval of a visa petition.

The Sierra Club is an equal opportunity employer committed to workforce diversity.

Explore, enjoy and protect the planet.

The Application Process

When you apply, we kindly ask you to remove your schools from your resume. There is no need to reformat your resume and you may leave your degree (e.g. "B.A. Economics"). Just remember to remove any undergraduate and graduate school name references where possible. This "bias blind" process is aimed at opening this opportunity to more candidates; reviewing applicants on performance assessments instead of resume proxies (e.g. where you went to school). 

The overall evaluation process will look to follow this anticipated timeline:

  • Mid October: Phone interview with Sierra Club staff.
  • Late-October: Selected candidates will participate in a group interview via video conference. (*due to COVID-19, we will be conducting all interviews remotely for the near future)
  • Early- November: Selected candidates will be asked to complete a trial assignment.
  • Mid November: Finalist candidates will have a final interview via video conference.
  • Early December: Offer extended.

 Job application here.